What We Handle
A lot of artists and creatives wear multiple hats at once. Most bookkeepers make you figure that out yourself. We don't.
Why Studio Side
Receipts in bags. Invoices in email threads. Personal and business accounts mixed together. Income that comes in waves — feast one month, nothing the next. That's not disorganization. That's just how creative work flows.
Studio Side was built for exactly this. We don't need your books to be perfect before we start. We start where you are.
Who We Help
Commissions, prints, handmade goods. You're busy creating. None of it gets tracked until tax season hits.
Brand deals, sponsored posts, affiliate income. Messy, fast, and all in different places. We track it all.
Just registered in Canada. You know your craft, not bookkeeping. We build good habits from day one.
All Studio Side bookkeeping, admin, and tax services are available remotely for clients on Vancouver Island. Available remotely Document digitization works via Canada Post — mail us your receipts and we handle the rest. In-person not available Physical drop-off isn't possible for VI clients, but everything else is identical.
Bookkeeping Pricing
All monthly plans are ongoing retainers. We show up every week, keep your books current, and you always know what it costs. CPA tax filing is quoted separately through our partner network.
For creatives who need their books in order and nothing else. Clean, simple monthly bookkeeping in QuickBooks. Suited for up to 10–20 receipts or invoices per day.
Everything in Basic plus physical receipt handling and monthly financial reports — all managed in QuickBooks.
For clients with multiple business structures. We manage all your books in QuickBooks, properly separated and organized across your business structures.
If you haven't filed in a year or three, the monthly plans above aren't the right fit. A catch-up is a different scope entirely. We assess how far behind you are, how many years need to be untangled, and quote the full project as a flat engagement.
As a general guide, expect roughly a couple of months of work per year that's unfiled. Two years behind? Around 4 months. Three years, like some of our most significant cases, can mean close to a year of dedicated work. Missing documentation, mixed personal and business finances, and incomplete records can all affect the timeline. We'll tell you exactly what you're looking at in the free consultation, no surprises.
Once your books are caught up, you move to a monthly retainer to stay current going forward.
Add-On · Receipt Digitization
Already on a retainer? Digitization is included in Standard and Full Service plans. See full packages and conditions →
Add-On · Receipt Digitization
Standalone or bundled into any retainer. Works for artists, influencers, entrepreneurs, and trades companies. One unit = one physical receipt. All deliveries in a single batch — no split shipments.
Need more than 750 units? Give us a call and we'll put together a custom quote.
Get a Custom QuoteReceipts organized and stored in physical binders as they are digitized. Bring your own or we supply them for an additional fee.
Tax Professional Network
Most bookkeepers leave you on your own at tax time. We don't. We work with a network of trusted Canadian CPAs — including Liberty Tax — who handle your annual filing using the clean books we built.
We match you with the right professional for your situation. You never hunt for a tax person in April.
Whether you have one business structure or several, we keep your books clean and organized across all of them. Your CPA gets a tidy package. One handoff, nothing missed.
What Clients Say
"I had 18 months of receipts in a grocery bag. They had everything sorted in less than a week. I cried when I saw my books clean for the first time."
"Managing 6 brand deals at once was chaos. Now I have one place for every contract, deadline, and payment. My manager uses it too."
"I was about to hire a part-time bookkeeper. Way more flexible, no onboarding headache, and I'm saving thousands on payroll extras."
Common Questions
No surprises. We'd rather you know exactly what working with Studio Side looks like before you reach out.
Add-On · Physical Product
A physical desk calendar built around your business. CRA deadlines, GST & PST filing dates, T4 season, payroll remittances, and every recurring date that matters to your year. No more scrambling. It's all on your wall.
Preview all 12 months →Studio Side
Free 30-minute consultation. We figure out exactly what you need and quote clearly. No pressure, no commitment.
For Trades
Running a small construction crew means receipts everywhere, subcontractors to pay, and payroll to track with no time to do any of it. We handle the books — then show you exactly which jobs are making you money.
Available to Canadian construction companies with up to 20 employees. BC focus.
Get a Trade Side Quote →Bookkeeping Services
From lumber receipts to subcontractor invoices to payroll records. All of it properly categorized by project.
Every transaction tagged to the right project: materials, labour, subs, equipment. The foundation for P&L analysis.
Hours, rates, deductions organized and documented. Ready for T4s and ROEs at year-end.
Know what you owe and what's overdue before it becomes a dispute. T5018 slips filed for all sub payments — most trades companies miss this CRA requirement.
Tool purchases, deliveries, fuel — categorized correctly including CCA items for tax time.
GST & PST filing, EHT, WorkSafeBC, payroll remittances — filed directly as your authorized representative. We know the rules.
Lumber yard, hardware, fuel receipts — drop them off or mail them in. Available as a standalone package or bundled with your bookkeeping. See packages →
Add-On Service
Know exactly which jobs made money and which ones didn't. Only available when we manage your books.
| Category | Budgeted | Actual | Variance |
|---|---|---|---|
| Revenue | |||
| Contract Value | $45,000 | $48,200 | +$3,200 |
| Change Orders | — | $0 | — |
| Direct Costs | |||
| Labour | $18,000 | $19,400 | –$1,400 |
| Materials | $10,000 | $9,800 | +$200 |
| Subcontractors | $3,500 | $3,500 | $0 |
| Overhead Allocated | |||
| Equipment & Fuel | — | $1,200 | –$1,200 |
| Permits & Fees | — | $800 | –$800 |
| Net Profit | $13,500 | $15,500 | +$2,000 |
Per-project P&L only works when every transaction has been categorized correctly by job from the start. If the books aren't clean and organized — or if we didn't manage them — the data isn't reliable enough to analyze, and we won't put our name on results we can't stand behind.
Compliance & Tax Filing
We are not a CPA firm. But as your authorized representative, we handle several filings directly — GST, EHT, and WorkSafeBC. Corporate income tax goes to our vetted CPA network, or we coordinate with your existing CPA. Either way, the books we hand off are clean and ready to file.
One team. Clear responsibilities. Nothing falls through.
Pricing
Bookkeeping billed at $38 CAD/hr with a 10-hour/week minimum ($380/week min.). All Trade Side engagements start with a 3-month initial term, then renew annually. P&L analysis available as an add-on.
Add-On · Physical Product
A physical desk calendar built around your trade business. CRA deadlines, GST & PST filing dates, payroll remittances, WorkSafeBC, EHT, and every recurring date that keeps your crew running clean.
Preview all 12 months →Trade Side
Free consultation for construction clients. We'll scope your bookkeeping needs, show you what per-project P&L analysis looks like, and connect you with the right CPA for your year-end filing.